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City reviews personnel policies

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by WILLIAM B. CARROLL, Spencer Magnet Editor

Taylorsville City Commissioners sat down with Andrea Shindlebower, Personnel Services Specialist with the Kentucky League of Cities to discuss possible changes to the city’s personnel policy.
Shindlebower spent three hours going through the city’s current personnel policy and suggesting changes and modifications to the document. While no action was taken by the commission, members discussed several potential changes to the document.
Shindlebower suggested that the city remove the phrase probationary from the city’s handbook. She said that the term introductory is a better term. This led to a thorough discussion of the city’s probationary policy.
Commission members wanted a more detailed policy regarding performance evaluations. The city currently has no standardized form for such evaluation and the policy is not clear as to when evaluations should occur.
City Clerk Steve Biven suggested that reviews coincide with the budget cycle and that all reviews be completed by April 1. Police chief Toby Lewis suggested a one year probationary period for police officers while the commission suggested six month periods of probation for all other positions.
Commissioner Kathy Spears also asked that the commission look into outside employment especially for police officers. Lewis said that three of his officers handle bingo security in Jefferson County. Spears wanted to make sure that the officer’s duty to the city come before any other obligations.
The commissioners also spent time discussing a variety of additional issues including:
• Drug free workplace issues. During the discussion it was brought up that the city does not have sufficient language to cover drug free issues as they pertain to commercial drivers licenses. Shindlebower said that it is up to each individual city to determine who is safety sensitive for drug workplace issues.
• Open records requests including what employee records may be subject to disclosure. Shindlebower said that employees who use their personal phone for city business may be subject to open records disclosure regarding certain phone conversations.
• Issues relating to paying employees for their time away from work. The city’s current policy requires employees to work their normally scheduled hours and allows employees to take vacation time for normally scheduled hours even if they are later called to work after hours. Such a situation has resulted in employees being paid for over 40 hours during a work week.